The CTPA is committed to ensuring that the trade show is a key part of our Summer Meeting. We have done our best to provide our exhibitors the opportunity to show their products, explain their services and meet with the attendees. We hope you will find these efforts helpful and that you have a highly successful Summer Meeting!
The Association
For over 100 years the Connecticut Tree Protective Association has provided the leadership in tree care in Connecticut. We are among the oldest arboricultural education organizations in the country, going back to 1922!
About the Summer Meeting
CTPA’s Summer Meeting is a great gathering of tree care professionals and interested friends. Typically, CTPA gets around 700 attendees at our Summer Meeting – that is, in addition to staff, other exhibitors, invited guests and speakers.
Attendees include all levels of tree care workers – from company owners and sales arborists to climbers, crew leaders and plant health care specialists. Tree wardens, scientists, educators and people from a variety of backgrounds also attend. It is an engaged and diverse audience, representing the best of tree care in the State of Connecticut.
This is a buying show, so exhibitors are encouraged to bring plenty of items to sell!
The Facility
The CTPA Summer Meeting takes place on the grounds of the Farmington Polo Club in Farmington, CT which is known for providing the best in food and fun. The facility has an Olympic size pool, tennis and volleyball courts, basketball, softball and horseshoes. The grounds are large and varied and offer something for everyone who attends. This facility has plenty of room – for the educational talks, games, tree worker skills competition and all of the other activities that the CTPA Summer Meeting is known for. This includes the trade show – a key reason for people to attend.
Why Participate?
Where else can you meet the full range of Connecticut’s tree care industry – from company owners to ground crew members, from arborists and sales staff to crew leaders and field techs – all in one place? With the range of activities offered, attendees are busy, active and enthused – all day long! At this meeting, you can keep in touch with longstanding customers and meet new ones – whatever product you have or service you offer. The CTPA values the participation of the exhibitors. It is our goal that you have a successful and worthwhile day.
Exhibit Space Information
Tent Exhibit Space
The area inside of the tent is our traditional exhibit area. This tent is located right in the heart of the action – directly adjacent to where the food is served and the swimming pool. Good foot traffic is a given.
Exhibitors may rent one or more 10’x10′ areas within the 3,200 sq. ft. tent, with electricity and extra tables available. Each space comes with one 3’x8′ table.
If you select to rent space within this tent, please be sure to let us know if you have any special needs. In particular, computer monitors may be difficult to see in the daylight, and so space towards the middle of the tent may be preferable.
Because the tent is on a lawn, large or heavy equipment cannot be allowed into the tent. If you wish to display such equipment, we request that you rent space in the outdoor exhibit area.
Costs: $360 per booth, with extra tables ($25 each) and electricity ($25) available.
Lunch tickets are separate, at $65 each. All attendees must purchase a lunch ticket.
Outdoor Exhibit Space
A few years ago, we introduced the outdoor exhibit area as a separate option for exhibitors. This has become a very popular choice! Exhibitors may rent one or more 600 sq. ft. areas at $500 for the first area and $250 for each additional space. The spaces do not come with a table, but tables are available upon request. Extra tables (beyond one) are $25 each. Electricity is also available, at $25 per hookup.
Most of the outdoor exhibit areas are on a lawn, although there is limited space available in a paved driveway area. If you have a preference for one area over the other, please let us know. Also, there is no shelter provided in the outdoor area and we will hold the meeting, rain or shine. Please plan accordingly! Small pop-up tents are certainly allowed.
Most of the outdoor areas are allocated in dimensions of 20’x30′. If you would prefer a different layout (e.g., long and narrow), please let us know. We can make it work.
We do ask vendors in the outdoor area to adhere to certain basic courtesies. Please do not run any loud, intrusive or dangerous equipment in the outdoor area. Please respect your neighbors and also the Farmington Club, our host for the meeting. Please do not use the area for anything that will cause damage to the grounds or interfere with others opportunity to have a great day.
Exhibitors attending with large equipment, please check with the office, cathy@ctpa.org or (203)484-2512 if you need to drop off the night before the event. Exhibitors with equipment at the show, please make sure all equipment is off the Farmington Polo Club grounds by the end of event day.
If you have any questions about what will fit or what is reasonable in the outdoor exhibit area, please do not hesitate to contact Cathy Dvorsky, CTPA Executive Secretary, by phone (203-484-2512) or by e-mail.
Costs: $500 per the first 600 sq. ft. area, with extra tables ($25 each) and electricity ($25) available. Additional outdoor areas are $250 for each 600 sq. ft. area.
Lunch tickets are separate, at $65 each. All attendees must purchase a lunch ticket.
Set Up and Hours
Exhibit hours are from 8:30 a.m. to 4 p.m. All exhibits must be set up prior to 8:30 a.m. on the day of the meeting. Assistance will be available at 7 a.m.
The outdoor exhibit spaces will be assigned prior to the meeting. On the day of the meeting, assistance will be provided to help exhibitors locate their assigned outdoor spaces.
Exhibitors are encouraged to be creative in their use of exhibit space. Contact the CTPA office with any questions you might have.
Please register early!
We’ll see you there!